We’ve established that listening is
a big part of being a board member of an HOA. However, it’s also important to
be able to communicate to your community members. HOA’s should aim to be as
transparent as possible when it comes to conducting business and letting
members know the obligations that fall upon them.
When a member requests information
or documents from the HOA, the HOA should provide the information to their
community members in a hassle free way. Here’s a list of just some of the items
we feel each HOA should make readily available to their members:
- Rules & Regulations
- These are all the Governing Documents that each HOA
member must adhere to when they join the community. These should be
readily available at all times without any delay to members upon request.
- Community Newsletters
- The newsletter contains all the information about what
has been going on in the community and keeps members in the loop on
important dates, events, and information. Members need to be in the loop
so this holds almost as much weight as the Governing Documents in terms
of ease of access to.
- Ways To Get in Touch
- Community members have the right to get in touch with
necessary board members and managers to find out information and ask
questions. They should have access to their contact information.
- Finances & Long-Term Plans
- While the members of a community don’t need to oversee
the day-to-day finances on a day-to-day basis, they should have access to
the financial reports. Since finances are covered by the members of the
community, each member has the right to have access to how their funds
are being spent as well as saved for any unexpected expenses and
long-term planning for the community.
- Any Legal Action
- Members have the right to know what legal actions
could be going on against the Community as it could impact potential
buying and selling of properties. Transparency in this department also
prevents the Board from being viewed as shady or secretive.
We can’t stress enough how important
transparency is with the members of the community. By making as much
information as readily available as possible, it prevents a lot of headaches
caused by arguing with members who claim to have been left in the dark. A happy
community is a community that knows how to communicate well.